PPRS Prison Match™ – Federal Criminal Defense ‘PSR’ Legal Case Management Software*

PPRS Prison Match™ concentrates on Primary and Secondary Matching Components; providing the lowest sentence, along with best and accurate prison placement options.

While judges determine the length of time a defendant is incarcerated, along with USSC variances; when provided with a prison placement recommendation that follows BOP policy, the judge can feel confident to make an appropriate prison placement recommendation to the Federal Bureau of Prisons for their consideration.

Getting Started with PPRS Prison Match

Evaluate our online Prison Match™ Form

The form is simple and easy to fill out. The attorney’s paralegal, legal secretary, family member or attorney can all seamlessly use our system.

Complete the Medical and Mental Healthcare History for Continuity of Care along with Medication Availability*

Specifically medical and mental healthcare concerns (including Individual and Group Psychology Counseling Services), plus specific medication availability. Further; your clients financial, education level completed, work (and where applicable, military) history’s, familial medical and socioeconomic backgrounds as well as criminal history will also be addressed.

After completed:

  • Review for accuracy.
  • Make sure that ‘all’ of these documentation requests are attached:
    • All physician(s) contact information.
    • All physicians office notes and surgery reports, blood tests, radiologic (ie: X-Rays, CT and MRI reports in both paper and CD format).
    • Prescriptions; are they on formulary/available, non-formulary requiring a lengthy request process, or just not available.
    • Relevant medical documentation for all medical devices (ie: CPAP, eye glasses, orthotic and prosthetic’s, wheelchairs; etc).
    • Include all related documents including diploma’s where applicable.

The first part emphasizes your clients medical and mental health needs (including medications) in addition to other variables.

The legal team completes Security Classification*

Here the legal team approximates their client’s security classification based on the BOP Inmate Security Designation and Custody Classification (P5100.08
9/12/2006; Tables Chapter 5, Page 12).

Upon completion, several prison placement options will be presented for your review, identifying those facilities that are a best match for your client based on steps 2 and 3. The legal team together with your client can now choose which of the facilities shown provide the best placement recommendation options for them.

Note: While the BOP makes an effort to follow the courts placement request, they are not obligated to do so.

Reducing Recidivism

If applicable in addition to the defendants healthcare needs and security requirements, should your client have an expressed interest in obtaining a college education or in learning either a specific occupation or trade; now is the time to see if there is a match within the presented facility options. All done to support their efforts to make a positive change for themselves, their family and community, reducing the recidivism paradigm.

Review Prison Placement Options
From: What Federal Judges want to know, by Alan Ellis:
  • Primary ‘Matching’ Components; without the existence of ‘extenuating circumstances’, these appear to make up most of the placement process, should be included in their PSR:
    1. Individual medical and mental healthcare needs documented along with medication availability, in order to provide continuity of care.
    2. Security requirements.
  • Secondary ‘Matching’ Components, to be included in their PSR:
    1. Accepting Responsibility: Be remorseful for your victims pain and loss; explain what in your life’s history brought you to this moment – and what now you will do different going forward; if drugs were involved – how this has changed your life and your desire to make a positive change for yourself, your family and your community; all along offering no excuses, while being repentant for your actions. It’s best if the defendant can speak from their heart at the hearing.
    2. If applicable supporting your clients interests in either higher education (college) or in learning an occupational trade (ie: Veterinary assistant), apprenticeship (ie: welder, HVAC technician) or in training service guide dogs (Catholic University Law Review, 6-30-2017); all in an effort so that when released, they leave ready to work, and not return to prison.
    3. FPC v. a Satellite Camp—there is a significant difference.
    4. Should the client’s Public Safety Factor (PSF, page 4) support a reduced security level, it may also help to include this into their PSR before sentencing as part of the facility placement request.
    5. Medical and Mental Healthcare; prosthetic’s, medications and medical devices: bring with you (if you are self-surrendering), along with all physician’s orders that should also be part of your PSR.
    6. Is a special diet required? Whether religious (for example- Kosher), allergy or medical; appropriate and relevant documentation should be included in their PSR.
  • Follow and include any and all information documentation requests from the legal defense team.
    • Testimonial letters.
    • Background on parents and siblings including remarkable medical familial history’s.
    • RDAP: Eligible v Not Eligible; describe in detail the defendant’s history of ‘any’ substance abuse, including prescription and/or non prescription drugs including alcohol within the last 5 years that adversely affected their day to day activities.
    • Provide a medical documentation history of mental or emotional problems, and whether there is a history of treatment for such problems. If there is a history, but without treatment; a mental health evaluation at this time may be prudent.
    • Verification of the level of education, vocational skills or professional degree, including current licenses.
    • Include your clients current and past employment history for the last 10 years.
    • Any other documentation that the legal defense team recommends.
  • Legal teams routinely consider the importance of the prison’s proximity to their client’s family and loved ones.

Upon completion, the legal team now has the option to decide what information (including medical) to include, or not include into their clients PSR.

Prepare the Prison Placement Request

Now with the PSR results finished along with facility placement options shown, here is where you can make a placement recommendation to the court.

How Federal Prisoners are placed: by Alicia Vasquez and Todd Bussert. ‘Prison facility placement recommendations are usually set forth in the judgment and commitment order’s imprisonment section, read below.

(Slide credit: USSC)

Recognizing that the Bureau of Prison (BOP) is not obligated to follow the courts recommendation, PPRS Prison Match™ has used the BOP’s own documentation with the hope of increasing the chances of its granting the court’s placement recommendations.

When finished, the legal team will have:

  • A multi-sheet PSR Worksheet Addendum that’s court-ready and uses the BOP’s own referenced material and guidelines.
  • Immediate access to choose the best and appropriate prison facilities in order to request a qualified placement designation for their client.
  • Personalized client PSR that references any educational or trade training that is matched with your client’s interests (reducing recidivism), to also be included within the PSR.
  • Documentation to offer the court: Medical PSR, RDAP (where eligible), ideally supporting specific facility placement recommendations.
  • Professional legal services are strongly recommended when completing this worksheet for its eventual presentation to the court.

* (1) There is no guarantee implied or otherwise of final prison placement, medical, medication availability or program enrollment; once incarcerated results and placement may vary. As BOP policies change, a review of P5100.08 ,9/12/2006, or more current BOP Policy’s are recommended. Extenuating client or BOP circumstances may also adversely affect our result.

*(2) In addition to the defense teams insight as to their clients background and defense strategy, PPRS Prison Match™ is meant solely to be used as an aide, as part of their prison placement decision making process.